Top 5 Tips for Using Office 365 Features

Time is valuable, especially in business. Knowing about some of the features of Office 365 can speed up your work, saving you time and streamlining your operations. By using Office 365, you have the cloud at your fingertips, which makes working a breeze. Here are a few features that allow you to be more productive and take full advantage of all that Office 365 has to offer.


At work, it is important to know that everyone is working together to achieve the same goal. With Office 365, working together is made easier with OneDrive, a cloud-based service that makes it simple to share files with both clients and coworkers. With added document version control, you can rest assured that you aren’t going to lose any valuable data and that everyone is on the same page.

Work Offline

While we are more connected than ever before, there are still times when Internet access is unreliable or non-existent. Office 365 makes is easy for you to keep to your deadlines by working with Offline Access. If you know that you are going to be out of regular connectivity, enable offline access from the Settings menu. You will be able to work on any important files, and everything will be synched once you have a reliable Internet connection.

Email Magic

We have all been part of email strings that include a large number of recipients, and it creates so much clutter when you get a reply from every recipient. Office 365 recognizes that you know what you need to see and what you don’t. With the Ignore and Clutter settings in Outlook, you can ignore group emails and avoid being bogged down in email volume, letting you concentrate on what is important. Office 365 also makes it easy to take back that accidental Reply All email—just go to Actions and click Recall this message, and presto! Email magic.

Scale Up or Down

Office 365 is built for every business, from SMBs with just a few employees to corporations with dozens of departments and hundreds of employees. With Office 365, you only pay for the number of users that you have, meaning you aren’t paying for a plan that doesn’t work for your business. When business is hot, Office 365 makes it easy to add users to accommodate your growth; similarly, if things cool off, you can pare the number of users down to save money.

Backup, Backup, Backup

The call to back things up is a common refrain from every IT department, ever. Office 365’s OneDrive makes backup of critical data easy, ensuring that no matter what happens, your files are safe in the cloud. OneDrive also makes it easy to pick up files from the cloud and provides the peace of mind that comes with knowing that a myriad of Microsoft data centers around the world are keeping your information safe.

BlogDavid Buzacott